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The quantity in the Inventory Summary report does not match the quantity in the item ledger

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Summary

The quantity displayed in the Inventory Summary report does not match the quantity showing in the item record. The date I manually selected in the Inventory Summary report options is the date of the latest transaction though. Even if I select the most recent date, the Inventory Summary report does not match the Inventory Quantity report.

Cause

Inventory quantities went below zero.

Resolution

  • This is a known issue when inventory quantities go below 0.
  • If the inventory ever goes in the negative at any point, then the Inventory Summary report might not match the actual quantity on-hand.
  • The Inventory Summary report will only be accurate if Latest Transaction is selected in the Report On section of the report options.
  • Even if the date you manually selected is the date of the latest transaction, the report might be inaccurate. Do not manually select a date in the As at section of the report options.

WORKAROUND:

In the report options, select Latest Transaction at all times in order to get accurate numbers.

TO AVOID THIS ISSUE:

Do not allow the inventory to go below zero.

Note:

  • The item ledger always shows the quantities as of the date of the latest transaction.
  • The Inventory Quantity report always shows the quantities as of the date of the latest transaction.