Record "money out"

If you need to record a payment or an expense from your bank account, you can record this using the Money Out option.

If you have set up check printing, you can print checks from the Check Register. For more information about printing checks, see the following topics:

• Set up check printing
• Print and manage checks

To record money out

1. Go to Banking.
2. Click the required bank account.
3. Click New Entry, and then Money Out.

 NOTE: Note: If you need to enter a payment or refund that is associated with a previous sale or that includes tax, click Enter a refund for a sale to use the more detailed version of the Money Out page. 

1. Check or enter the following information.

   Vendor (optional)	If you want to record this payment against a particular contact record, enter the name here. If it's a new contact click Add a contact and complete the relevant details.
   Paid from Bank Account *	Check the correct bank account appears. If you need to change this, choose the relevant account.
   Balance	The current bank balance for the selected bank account is displayed here.
   Method *	Specify the payment method.  NOTE: Note: If you select Check, you must also select a vendor for the transaction in order for it to appear in the Check Register. You can print the check from the Check Register.
   Date Paid *	Enter the date of the payment.
   Your Reference (optional)	If required, enter a reference for this payment.
   Amount Paid *	Enter the total amount of the payment.
   Category	The default purchase category appears. If required, you can change this.
   Details	If required you can enter more details about the purchase, such as what the item you purchased was.
   Total	This defaults to the value you enter in Amount Paid. You can change this if required.

   * Indicates a required field.

2. If the payment was for several items of different values relating to different categories, or have different tax rates, enter these on separate lines. The total of all entries, must match the value entered in Amount Paid before you can save the payment. If you enter multiple lines, the transaction still appears on the bank activity as one payment but as individual transactions on the relevant categories. For example, if you purchase both stationery and refreshments for the office at the same store, you might want to break these costs down using a different line for each category but not show them as separate transactions on your bank record.
3. If you want to attach a file (for example, a copy of a receipt), click the Attachment button, click Upload files, and then browse to and double-click the file. Learn more about attachments.
4. Click Save. To add another payment, open the Save menu and select Add Another.

You have successfully recorded your payment. If this is a payment you make regularly, for example once a week or once a month, you can now record this as a recurring payment.