Use the Cheque Register to:

• View all cheques or only those ready to print
• Print a cheque
• Mark a cheque as issued manually
• Delete a cheque and its transaction
• Void a cheque and reverse the original transaction

Before you start

Enable check printing in the settings. Read Set up check printing.

Other ways to print a cheque

You can also print a single cheque when you:

• Pay a vendor bill
• Record a payment on account
• Record "money out"
• Record a refund to a customer

Find Cheques in the Cheque Register

1. From Banking, select Cheque Register.
2. Filter the list to find the cheque you need.
3. To view all cheques or printed ones, select All Cheques.
4. To view only unprinted cheques, select Cheques to Print.
5. Use the date range to narrow the list.

Print a Cheque

1. Insert cheque stock in your printer.
2. On the Cheque Register page, select a cheque.
3. Click Print Cheque.
4. In the dialog box, click Print Cheque again.
5. Preview the cheque and click Print.
6. Enter the cheque number in the Cheque Number field.
7. Click All Done!

The cheque status updates to Printed, and the system assigns a cheque number to the transaction.

Mark a Cheque as Issued Manually

Use this when you write a cheque manually but want to record it in Accounting.

1. Select the cheque.
2. Click Issue Manually.
3. Optionally, enter the cheque number.
4. Click Issue Manually again.

The system assigns the cheque number and updates the status to Issued Manually.

Delete a Cheque

You can only delete cheques from the Cheque Register.

• Deleting a cheque also removes its transaction
• If the cheque paid an invoice, the invoice becomes unpaid
• Reconciled cheques appear in your bank reconciliation as Removed from reconciliation
• The Starting Balance updates to exclude deleted transactions
• The Reconciled Balance remains unchanged

To delete a cheque

1. On the Cheque Register page, select the cheque.
2. Click Delete.
3. In the dialog box, click Delete Cheque.

The cheque number becomes available for reuse.

Void a Cheque and Reverse the Transaction

Void a printed cheque if you don’t want to issue it.

• The cheque remains in the Cheque Register as Voided
• The system creates a reversal with the same cheque number followed by V
• Both transactions appear in your bank reconciliation and cancel each other out
• The system includes the reversal in the next reconciliation when the cheque is reconciled
• The vendor bill becomes unpaid
  • To pay it, enter a new payment

To void a cheque

1. On the Cheque Register page, select All Cheques.
2. Select the cheque.
3. Click Void.
4. Enter the void date.
5. Click Void Cheque.

Report on Voided Payments

1. Go to Reporting.
2. Click Audit Trail.
3. Click More and set Type to Void Payment.