Record payments on account and deposits

Summary

Record a payment on account or deposit in Sage Accounting when a customer or supplier pays before invoicing. Allocate the amount to an invoice later.

Description

When to use this process

  • A customer makes a payment on account before you create an invoice
  • A supplier receives a payment on account before issuing an invoice
  • A customer makes a deposit before you create an invoice
  • You pay a supplier deposit before receiving an invoice
  • A customer overpays an invoice
  • You overpay a supplier invoice
  • You need to allocate a payment on account or deposit to an invoice later

 

Resolution

Record a customer payment on account or deposit

  1. Go to Banking.
  2. From New, click Sale/Receipt.
  3. Click Customer Receipt.
  4. Complete the following fields:
    Customer * Select the customer who made the payment.
    Paid into Bank Account * Confirm the correct bank account.
    Method * Select the payment method.
    Date Received * Enter the payment date.
    Your Reference (Optional) Enter a reference, if needed.
    Amount Received * Enter the full payment amount.

    * Indicates a required field.

  5. Select an invoice if part of the payment applies to an existing invoice.
  6. Select Save.
  7. To add another receipt, open the Save menu and select Add Another.

Record a supplier payment on account or deposit

  1. Go to Banking.
  2. Select the required bank account.
  3. Open New Entry and click Expense/Payment.
  4. Click Vendor Payment.
  5. Complete the following fields:
    Vendor * Select the vendor you paid.
    Paid from Bank Account * Confirm the correct bank account.
    Method * Select the payment method.
    Date Paid * Enter the payment date.
    Your Reference (Optional) Enter a reference, if needed.
    Amount Paid * Enter the full payment amount.

    * Indicates a required field. 

  6. To show the transaction in the Cheque Register, select Cheque as the method.
  7. Select an invoice if part of the payment applies to an existing invoice.
  8. Select Save.
  9. To add another payment, open the Save dropdown menu and click Add Another.

Related Solutions

Track petty cash

Bank account types in Sage Accounting

If you use cheque printing, print cheques from the Cheque Register. For more information about printing cheques, see Print and manage cheques.

To learn how to apply payments later, see Allocate credit notes and payments on account.

 

Solution Properties

Solution ID
240304191541630
Last Modified Date
Mon Apr 27 18:20:44 UTC 2026
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