Summary
Resolution
Record payments on account when you receive or make a payment without an invoice. Use the payment on account later to pay off an invoice. See Allocate credit notes and payments on account for more information.
If you or a customer overpay an invoice, record the payment normally and the extra amount as a payment on account.
If you have set up check printing, print checks from the Cheque Register. For more information about printing checks, see the following topics:
To record a customer payment on account
- Go to Banking.
- From New, click Sale/Receipt.
NOTE: You can also create a new receipt directly on the Banking page. If you enter the receipt here, select the correct bank account.
- Click Customer Receipt and complete the following information:
Customer * Choose the customer who has made the payment. Paid into Bank Account * Check the correct bank account appears. If you need to change this, choose the correct account from the drop-down list. Method * Specify the payment method. Date Received * Enter the date you receive the payment. Your Reference (Optional) Enter a reference for this receipt. Amount Received * Enter the total amount of the payment on account. * Indicates a required field.
- If your customer paid an invoice with part of this payment on account, select the relevant invoice.
- Click Save. To add another payment, open the Save drop-down menu and click Add Another. Repeat as above.
To record a vendor payment on account
- Go to Banking.
- Click the required bank account.
- Open the New Entry menu and click Expense/Payment.
NOTE: You can also create a new payment from the Banking page. Enter the payment here and select the correct bank account.
- Click Vendor Payment and complete the following information:
Vendor * Enter either the company name or reference. As you type, the list of vendors appears, choose the vendor you've paid. Paid from Bank Account * Check the correct bank account appears. If you need to change this, choose the correct account from the drop-down list. Method * Specify the payment method.
NOTE: Select Cheque and a vendor for the transaction to appear in the Cheque Register. You can print the check from the Cheque Register.
Date Paid * Enter the date you made the payment. Your Reference (Optional) Enter a reference for the payment. Amount Paid * Enter the total amount of the payment on account. * Indicates a required field.
- If you're paying an invoice with part of this payment on account, select the relevant invoice.
- Click Save. To add another payment, open the Save drop-down menu and click Add Another. Repeat as above.