Summary
Sage 50 Accounting doesn't allow deleting transactions, but you can reverse them.
Description
When you reverse a transaction, the debits and credits reverse back from the original state. The system saves a reversal entry for audit trail purposes.
Resolution
NOTE: Before deleting a paid invoice, you need to reverse the vendor payment or reverse the customer receipt.
- Create a backup.
- If you're in Classic View, click Switch to Enhanced View at the top right.
- These steps are easier to follow in Enhanced view
To reverse a general journal entry
- Go to Company, General Journal.
- Click the drop-down arrow on General Journal.
- Select Find General Journal Entry.
- Enter the Start and Finish dates.
- Click OK.
- Locate the journal entry that you want to reverse.
- Click Select to open the entry.
- From the top menu, select Entry, then Reverse Entry.
- A message will come up: "Are you sure you want to reverse this transaction?"
- Select Yes.
To reverse a paycheque
- Go to Employees & Payroll, Paycheques,
- Click the drop-down arrow on Paycheques.
- Select Find Paycheque.
- Enter the Start and Finish dates.
- Enter the Employee name.
- Click OK.
- Locate the paycheque that you want to reverse.
- Click Select.
- From the top menu, select Paycheque, Reverse Paycheque.
- A message will come up: "Are you sure you want to reverse this cheque?"
- Select Yes.
To reverse a sales or purchase invoice
- Go to Receivables/ Customers & Sales, Sales Invoices.
- Or Payables/ Vendors & Purchases, Purchase Invoices
- Click the drop-down arrow on Sales Invoices.
- Or Purchase Invoices
- Select Invoice, Find Invoice.
- Enter the Start and Finish dates.
- Enter the Customer name or Vendor name.
- Click OK.
- Locate the invoice that you want to reverse.
- Click Select.
- From the top menu, select Sales, Reverse Invoice.
- Or Purchase, Reverse Invoice
- A message will come up: "Are you sure you want to reverse this invoice?"
- Select Yes.