Generate the XML file in Sage 50 to file your T4 electronically. Once it's saved on your computer, submit it on the CRA website:

• English Website
• French website

1. Go to File, Import/Export, Electronic Filing, then Export T4s (Internet File Transfer).
2. Select the Payroll year for which you’re filing.
3. Select the Employees for whom you want to file T4 slips. To select an employee whose status is inactive, select the Include Inactive Employees check box.

  TIP: Press and hold the Ctrl key on the keyboard to select multiple employees.

4. Complete the information on all tabs in the window:
   • Transmission Information tab:
     • Report type Code: Original is the default option. You can choose Amended or Cancelled if required by the CRA
       • Find out more about amended returns from the CRA website:
     • Submission Reference ID: Sage 50 displays a default number, which is the count of the number of transmissions you've made. You can accept this number, or enter a unique number to identify the current file submission. For example, to identify an original file submission, enter 001. To identify a re-submission of amended slips, enter 002, and so on
     • File Sequence Number: You’re required to track the sequence of filings submitted when filing electronically. This number appears at the end of the electronic file name. Sage 50 automatically displays the last number in the submission series. You can accept this number or enter another
     • Transmitter Name: The company name is used by default. Make sure the name doesn't have any ampersands (&) in it. If it does, replace '&' by 'and'
     • Filed by Representative: Check this option if you're filing as a representative. If checked, you must only enter the Representative ID
       • Representative ID: Enter a valid seven-digit number
       • Representative BN: Leave this field blank
   • Business Information tab:
     • Payroll Account Number: Enter the 15-digit payroll account number required to file T4 slips
     • Business Type: Select your business type. Enter the social insurance number (SIN) of one or two of the primary business owners
     • Owner/Partner 1 SIN and Owner/Partner 2 SIN: Enter the SIN numbers of the primary business owners or partners
   • Contact Information tab:
     • Enter the name, contact information and communication language preference of your company's payroll contact person
5. Select OK.
6. On the T4 Box Options window, assign income and deductions to the correct T4 slip box numbers. Click OK when complete.

 NOTE: Sage 50 checks and corrects info before creating a T4 file (for example, T4EFILE001.XML). Adjust 'nnn' for submission order. 

7. Select a location on your hard drive to save the file.
8. Select Print in the Export Records Summary window to print the transmission details for your records.
9. Select T4 Internet Filing.
10. Go to the CRA website, enter your web access code and transmit the generated file.
    • The transmission includes the T4 Summary information. You don’t need to print a copy to submit to the CRA
11. When you complete the transmission, click OK to close the Export Records Summary window.

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