• Access the Year-End Procedures Guides (YEPG) for more information
• See more information about eFiling with Aatrix

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Before you begin

1. Ensure that you posted all vendor invoices and cheques for the reporting year.
2. Verify the appropriate vendors have Vendor receives form T5018 marked in Setup, Vendors, T5018 Settings tab.
3. Make a backup of your data files. 
4. Enroll with Aatrix if you haven't enrolled already.
5. Confirm that you have updated Aatrix.

Generate Aatrix T5018s

1. In Accounts Payable, select Tasks, Government eFile and Reporting, Form T5018 (CAN).
2. Enter the following items in the Form T5018 (CAN) window, and then click Next:
   • T5018 Amounts to Report: Select whether to generate the report by the total paid To Vendor or by Fiscal Entity. If you select Fiscal Entity, also select the GL Prefix. The forms use the Canadian Tax ID for that GL prefix.
   • Start Date: Select the beginning date of the reporting period. If your reporting period is the same as the calendar year, select January 1.
   • End Date: Select the end date of the reporting period. If your reporting period is the same as the calendar year, select December 31.
   • Minimum Reporting Amount: Type the minimum reporting amount. It only includes vendors with income that equals or exceeds this amount.
   • Canadian Tax ID: Type the number you want to use when filing the T5018 form. It must be nine digits, followed by two letters, followed by four digits.
3. In the Vendors to Process window, select the checkbox for each vendor that you want to include. Click Next. See steps for vendors missing from the T5018 listing. 
4. In the Generate Form T5018 (CAN) window, click Generate. This generates the data and opens the T5018 Setup Wizard.

Verify company information

1. Verify your Account Number and click Next.
   • If you need to change this number, click Cancel to close the Setup Wizard. In Accounts Payable, select Tasks, Government eFile and Reporting, Form T5018 (CAN). Type the correct number for Canadian Tax ID in the Form T5018 (CAN) window. Then proceed as normal.
2. The Company Information window displays information included on the forms you’re filing. Verify that all information is correct, enter missing information, and then click Next.
3. In the Multiple T5018 Data Files window, select if you need to merge multiple T5018 data files. Read the instructions on this window carefully, select your answer, then click Next.

Verify T5018 information and totals

The Canadian Preparer window displays information in a grid. The columns in the grid correspond to the boxes on the form. Verify information highlighted for each step. Aatrix marks missing or incorrect information with a red cell.

Any changes you make in this grid don’t update your accounting data. Correct the data within Accounts Payable for the changes to be permanent.

1. Verify or correct each Recipient TIN, and then click Next Step to proceed through the grid.
2. Verify if the Recipient TIN is a Business Number (BN) or a Social Insurance Number (SIN). If it’s a BN number, mark the Check if BN box. If it’s an SIN number, clear the Check if BN box. Click Next Step.
3. Verify or correct the recipients' names and addresses, and then click Next Step. If you don't select Check if the BN, enter the Last Name/First Name or Full Name.
4. Verify or correct the amount in the Construction Subcontractor Payments box, and then click Next Step. To add more vendors, from the Edit menu select Rows, Insert. 

Print and/or eFile your forms

The T5018 Printing and Filing Options window displays your options for eFiling and printing the T5018 forms as well as the associated costs, if any.

1. Select the desired options, and then click Next.
2. Review the list of reports, and then click Next.
3. You’ll now see each of the reports displayed in Aatrix. Follow the on-screen instructions to review, make corrections, and print the forms. Even if you choose to eFile, print copies of the forms for your office records. We recommended you save your copies to a .pdf file for easy access and reprinting later.

eFile your forms using the Aatrix eFile center

1. If you haven’t enrolled with Aatrix, click Enroll to launch the Aatrix eFile Center.
   1. Click Enroll and follow the prompts to set up your account.
   2. On the Aatrix Secure eFile - BN NOT ENROLLED window, click I have Enrolled and have my Login ID.
2. If you have an account with Aatrix, the Aatrix Secure eFile - Login window will display. Enter your Username and Password and click Login.
3. Follow the prompts to complete the eFiling process. 

Visit Sage University to watch a video that shows you how to perform this task. Search for the Sage 300 Construction and Real Estate anytime learning subscription titled Year-end Procedures.