Verify check status

1. Go to Payroll, Inquiry, Check Information, Check Activity.
2. Select the New file and click OK.
3. Add a column for Accrued.
4. Verify the Check Status and the Accrued column.
5. Choose an option below to resolve based on the check status and your situation. 
   • Use Change Unposted Time or delete checks with a status of New or Processed
   • Void checks with a status of Printed or an X in the Accrued column
   • Rename the new.prt only if you need to remove all checks in the new file. Checks must have a status of New or Processed

Options to resolve

Choose an option based on the check status and your needs related to the check.

Change Unposted Time

Use Change Unposted Time to update the entries for New or Processed checks.

Delete the Check through Enter Checks

Delete the check to remove New or Processed checks.

Void Printed or Accrued checks

Void the check or direct deposit if the check has a status of Printed or Accrued.

Rename the New.prt

Don't rename the new file if checks have a status of Printed or Accrued. This causes reconciliation issues with Cash Management, Job Cost and General ledger. Correcting this can require a chargeable file fix.

1. Verify that everyone has exited all Sage 300 Construction and Real Estate applications.
2. Select Tasks, Post Checks.
3. Click Ranges.
4. Select the batches you want to post, and then click OK.
5. Click Start to post the entries and print your journal to a file or printer.
6. Review the journal and verify that the entries posted successfully.
7. Go to Payroll, Inquiry, Check Information, Check Activity.
8. Select the New file and click OK.
9. Confirm that all the batches in the inquiry are ones you want to remove, and then click Close.
   
   CAUTION:

   If unposted entries still exist that you need to keep, don’t proceed to the next step.

10. Select Tools, File Tools.
11. Select Rename and click Next.
12. Select New.prt.
    
    NOTE:

    If you’re using named files for Payroll, then your New.prt file can have a different name.

13. Type a new file name in the New file name and click Next.
    
    NOTE:

    You don't need to type the file extension.

14. Click Start and click Finish.
15. You can confirm that the new file no longer exists by selecting Inquiry, Check Information, Check Activity.
16. Select the New, then click OK. The message PR Transaction file not found appears.
17. We recommended that you move the file to a new folder to prevent issues with third-party software. See steps to move files using File Tools.

How do I Import Time to Payroll?