1. Check the fiscal years in the program

• Click Edit, General Ledger, Details, and click the Balances tab
• There are 3 columns: the first column is Last Year. The middle column is This Year. The 3rd column is Next Year
• Ensure that you complete everything for Last Year
• After the year-end, the program will move Last Year to history. You can no longer post to it
• This Year will shift to the first column (Last Year). Next Year will shift to the middle column (This Year). A new year is open

2. Check for outstanding transactions in Account Reconciliation

• Click Utilities, then click Account Reconciliation
• Open a bank reconciliation. There's a list of outstanding transactions
• If there are transactions with the date in Last Year, void them and repost them in This Year
•  CAUTION: Failing to void and repost these transactions will cause the GL variance on the reconciliation report

3. Make at least the following printouts before running the year-end

• Trial Balance for the year
• Balance Sheet for the year
• Details transaction listings for all accounts and all periods
• Summary and Detailed aged A/R and A/P reports
• Any other reports you deem necessary

4. Check the settings for Current Earnings and Retained Earnings

• Ensure everyone logs out of the company
• Click Utilities, System Manager, and Special Accounts
• Ensure that Current Earnings (CE) and Retained Earnings (RE) accounts are correct and are different accounts
• If CE and RE are the same, you need to transfer CE to RE manually after the year-end
• If CE and RE are 2 separate accounts, the program will move CE to RE automatically

5.  Make a backup of the data folder

• Backup Sage BusinessVision data
• The fiscal year-end is irreversible without a backup

6. Perform the fiscal year-end 

1. Click Utilities, Year-End.
2. Click Yes to message "Are all users signed off the network?"
3. On the Year-End Close window, click Continue.

 CAUTION: If you see Not Responding, don't interrupt the process. The year-end will eventually complete.

 CAUTION: If you interrupt the year-end process, you'll need to restore the backup and perform year-end again.  

7. After the year-end process is complete

• Click Edit, General Ledger, then Details
• Click the Balances tab, and confirm the new fiscal years

 NOTE: Fiscal year-end doesn't affect the payroll year-end.