Edit or delete a vendor's payment or refund

Edit an unreconciled vendor payment

1. Go to Banking.
2. Open the relevant bank account.
3. From the Bank Activity tab, open the payment you want to edit.
4. Change the Bank account, Method, Date, Reference, or Amount as required.
5. If you change the amount and the payment is allocated, select the edit icon in the Paid column.
6. In the Part Pay window, adjust the Amount to Pay or Discount as required.
7. Select Save.

You cannot change the vendor on the payment. Delete the payment and enter a new one if you need a different vendor.

Delete an unreconciled vendor payment or refund

Delete a vendor payment or refund when it has not been reconciled.

1. Go to Banking.
2. Open the relevant bank account.
3. Select the check box for the transaction you want to delete.
4. Select Delete.
5. Select Yes.

Sage Accounting removes the transaction from your accounts. The related invoice, credit note, or deposit becomes unpaid again.

What happens when you edit a reconciled payment

A reconciled payment is a payment included in a bank reconciliation. It shows a tick in the reconciled column on your bank activity.

The transaction stays reconciled when you change:

• Reference
• Method
• Ledger Account
• Date, if the new date remains within the reconciled period

The transaction is no longer reconciled when you change:

• Bank account
• Amount
• Date, if the new date is later than the end date of the reconciliation

When the transaction is no longer reconciled, Sage Accounting unreconciles it. Sage Accounting adds a Removed from reconciliation label to the Corrected Transaction column.

Reconcile an edited payment again

Reconcile the payment again when you change the Bank account, Amount, or Date.

1. Go to Banking.
2. Open the bank account you want to reconcile.
3. Select Reconcile.
4. Check the Statement End Date. Make sure it is the same as or later than the date of the edited payment.
5. Check the Starting Balance.
6. Find the edited payment with the Corrected label in the Corrected Transactions column.
7. Select the check box in the Reconcile column.
8. Check that the Reconciled balance is correct and the difference is zero.
9. Select Finish.

The starting balance of your next reconciliation will now be correct.

Reverse a reconciled vendor deposit

If a vendor deposit has been reconciled, you cannot delete it. 

• Reverse it instead
• Record a vendor refund against the deposit
• Use the same details as the original payment

This reverses the original deposit. Enter a new payment with the correct details if you need to change the original deposit.

Reverse a reconciled vendor payment allocated to an invoice

If you reconciled a vendor payment that was allocated to an invoice, reverse the allocation first.

• Remove the allocation between the payment and the invoice
• The payment becomes a vendor deposit
• Reverse the vendor deposit
• If required, record a new vendor payment with the correct details

The invoice becomes unpaid again after you remove the allocation.

Reverse a reconciled vendor refund

The steps depend on whether the refund was for a vendor deposit or a vendor credit note.

If the refund was for a vendor deposit:

• Create a new vendor deposit
• Use the same details as the original deposit

This offsets the refund.

If the refund was for a vendor credit note:

• Create a vendor invoice using the same details as the credit note
• Record a payment against the invoice
• If required, create a new credit note using the same details as the original credit note

The invoice reverses the credit note. The payment reverses the refund. The new credit note remains unpaid until you refund or allocate it.