How to manage journal entries

You can use the Journals page to create new journal entries and to manage your existing entries.

Editing entries

You can edit a journal as long as:

• The system hasn’t reconciled or cleared the journal entry
• The system didn’t migrate the journal entry from a previous accounting system
• You have full access to Accounting
• The system didn’t post the journal entry before the lockdown date

 To edit a journal entry:

1. Go to Adjustments, Journals, and then select the journal.
2. Select Edit.
3. Update the details as needed.
4. Select Save.

Limitations on deleting entries

Deleting a journal removes it from the list and deletes its ledger postings. You can’t delete an entry if:

• The bank is reconciled
• The tax return is reconciled

• The journal date is before the year-end lockdown

To delete such entries, first update the Year End Lockdown field in Settings, Financial Settings.

To delete a journal entry

1. Go to Adjustments, Journals, and locate the journal. Use the search box or date range if needed.
2. Select Delete.
3. Click Yes to confirm.

To reverse a journal entry

If you can’t delete an entry but need to remove its effect, reverse it. This keeps the original and its reversal for records.

1. Go to Adjustments, Journals, and open the journal.
2. Select Reverse.
3. If needed, update the details.
   
   NOTE:

   If the original was an error, keep the same date and lines. Consider changing the reference to Reversal. 

4. Select Save.

To copy a journal entry

If you created a journal and you need to post another with the same details, you can copy the original journal.

1. Go to Adjustments, Journals, and select the journal.
2. Select Copy.
3. Update the new journal details as needed.
4. Select Save.