How to record vendor bill payments

How to process vendor bill payments in Sage Accounting Standard and Plus.

Use Sage Accounting to record vendor bill payments and track outstanding balances. You can pay single or multiple bills, apply discounts, and generate remittance advice.

To pay a single vendor bill

If you created a remittance advice, it appears in a new window. Print or save it from your browser menu.

1. Go to Expenses, Vendor Bills.
2. Select the bill you want to pay.
3. Select Record Payment.
4. Complete the following fields:
   

   Amount Paid *	Enter the payment amount.
   Discount Given (optional)	Enter any vendor discount.
   Paid from Bank Account *	Select the payment account.
   Method *	Choose the payment method. If you select Cheque, also select a vendor to display the transaction in the Cheque Register.
   Date Paid	Enter the payment date.
   Your Reference (optional)	Enter a reference or cheque number.
   Print Remittance Advice	Check this box to generate a remittance advice. It opens in a new window.

   * Indicates a required field.

   NOTE:

   You can't pay more than the total outstanding value of the invoice. To record an overpayment or pay more than one bill at once, use the Banking option.

5. Click Save.

    

To pay bills from Banking

1. Go to Banking and select the bank account.
2. Open the New Entry menu and click Expense/Payment. Ensure you select the correct bank account when entering payment details.
3. Select Vendor Payment.
4. Complete the following fields:

   Vendor *	Start typing to select the vendor.
   Paid from Bank Account *	Confirm or change the account.
   Method *	Choose the payment method. If you select Cheque, also select a vendor to display the transaction in the Cheque Register.
   Date Paid *	Enter the payment date.
   Amount Paid *	Enter the total payment amount.  If you leave this blank, the system calculates the amount based on selected invoices.
   Your Reference (Optional)	Enter a reference if needed.

5. Select the checkboxes for the invoices you paid.
6. To apply a partial payment or discount:
   

   Amount to Pay	Enter the amount and select Apply.
   Discount	Enter the discount and select Apply.

7. Choose one of the following:
   

   Print Remittance	Select this option  from the Save dropdown to generate a remittance advice.
   Add Another	Select this option to record another payment.
   Save	Select this to finish.