How to create, edit, and manage journal entries

How to create, edit, and manage journal entries in Sage Accounting.

Use journal entries to record non-regular transactions, such as asset depreciation or bad debt write-offs. You can also transfer values between ledger accounts.

Follow double-entry bookkeeping rules: each debit must have an equal credit. You can use multiple credits to match a single debit.

You can also reverse, copy, or delete journal entries.

Create a Journal Entry

1. Go to Adjustments, Journals, New Journal.
2. Enter the following:
   • Reference: Enter a journal reference
   • Date: Enter the journal date
   • Description: Optionally, enter a description
3. Click a row and complete:
   • Ledger Account: Select the ledger account
   • Details: Optionally, enter row details
   • Include on tax return: Select this if applicable
   • Debit: Enter the debit amount and leave the credit as 0.00
   • Credit: Enter the credit amount and leave the debit as 0.00
4. If using transaction analysis types (for example, Department or Project), select the relevant type.
5. Repeat steps 2–4 for each journal entry line.

Other Actions

• Insert a Row Above:

  • Hover over the Ellipses icon next to a row
  • Click Insert Row Above (plus sign icon)
  • Enter the new row details

• Copy a Row:

  • Hover over the Ellipses icon next to a row
  • Click Copy Row (copy icon)
  • Edit the copied row as needed

• Delete a Row:

  • Hover over the Ellipses icon next to a row
  • Click Remove Row (delete icon)

• Rearrange Rows:

  • Hover over the Move icon next to a row
  • Drag and drop the row to the desired position

• Attach a File:

  • Click Attachment, Upload files
  • Browse and double-click the file to attach

6. Click Save.