Moving to a new system takes some getting used to. This article helps you find features in Sage Accounting that you use in Sage 50. For more information about setting up Accounting, refer to our guide.
In Sage 50, you used the Settings menu to access all settings. The table below shows where to find these settings in Accounting.
| Task | Where to go in Accounting |
|---|---|
| Check or enter company details | Go to Settings, About your Business. |
| Maintain foreign currency rates | Go to Settings, Currencies. |
| Check preferences and defaults for records and transactions | Go to Settings, Record and Transaction Settings. |
| Stripe integration | Go to Settings, Card Payments. |
| Paya and PayPal integration | Go to Settings, PayPal and Paya. |
| Check your invoice defaults | Go to Settings, Templates and Logos or Document Preferences. |
| Create or check ledger accounts | Go to Settings, Chart of Accounts. |
| Create extra users and access rights | Go to Settings, User Management. |
In Sage 50, you used the Customer Records and Vendor Records windows to manage customers and vendors. The table below shows where to perform these tasks in Accounting.
| Task | Where to go in Accounting |
|---|---|
| Create new customers | Go to Contacts, Customers, New Customer. |
| View or edit customer’s details | Go to Contacts, Customers, then select the customer. |
| Create and manage quotes | Go to Sales, Quotes & Estimates. |
| Create and manage invoices | Go to Sales, Sales Invoices. |
| Record a customer receipt | Go to Sales, Sales Invoices. Select the invoice, then select Record Payment. You can also go to Banking, then go to New and select Sale/Receipt. |
| Record a customer refund | Go to Banking, select New, Expense/Payment, then select the Customer Refund tab. |
| Enter a batch invoice or credit | Go to Sales, Quick Entries. Or create an individual credit note from an invoice or a stand-alone credit note by clicking Sales, then Sales Credit Notes. |
| View a customer’s transactions | Go to Contacts, Customers. Select the customer to display transactions at the bottom of the page. |
| View aged balances | Go to Reporting, More, Accounts Receivable. |
| Produce customer statements | Go to Contacts, Customers. Select the required customer, then select Manage, Statements. |
| Task | Where to go in Accounting |
|---|---|
| Create new vendors | Go to Contacts, Vendors, New Vendor. |
| Edit or view vendors | Go to Contacts, Vendors, then select the required vendor. |
| Create invoices | To create an expense invoice, go to Expenses, Vendor Bills, then select New Bill. |
| Create batch entries | Go to Expenses, Quick Entries, then select New Quick Entry to create batch expense transactions quickly. |
| Create credits | To create or manage an individual credit note, go to Expenses, Vendor Credit Notes, then select New Credit Note. Go to Expenses, then select Quick Entries to create multiple notes. |
| Record a vendor payment | Go to Expenses, Vendor Bills. Select the invoice you want to pay, then select Record Payment. Or go to Banking, then select New, Expense/Payment. Enter the payment details on the Vendor Payment tab. |
| Record a vendor refund | Go to Banking, New, Sale/Receipt, then select the Vendor Refund tab. |
| View a vendor's activity | Go to Contacts, Vendors, then select the vendor to display their activity at the bottom of the page. |
| View aged balances | Go to Reporting, More, Accounts Payable. |
| Produce vendor statements | Go to Contacts, Vendors, select the required vendor, then select Manage, Statements. |
| Task | Where to go in Accounting |
|---|---|
| Create your GST/HST Return | Go to Reporting, Tax Returns. |
| Format the invoice layout | Select the Settings tab, then select Document Preferences in the Invoice and Business Preferences section. |
| Create a journal entry | Go to Journals, New Journal. |
| View General Ledger report | Go to Reporting, More, then select General Ledger in the Detailed Reports section. |
| Maintain your chart of accounts | Select the Settings tab, then select Chart of Accounts in the Financial Settings section. |
In Sage 50, you used the Banking tab for banking tasks. Similarly, in Accounting, you can perform banking tasks from the Banking tab. The table below shows where to perform these tasks in Accounting.
| Task | Where to go in Accounting |
|---|---|
| Create and manage bank accounts | Go to Banking, New, then select Bank Account to create a new account or select to open an existing account. |
| Create a bank receipt | Go to Banking, New, Sale/Receipt, then select the Other Receipt tab. |
| Create a customer receipt | Go to Banking, New, Sale/Receipt, then select the Customer Receipt tab. Or go to Sales, Sales Invoices, select the invoice, then select Record Payment. |
| Create a bank payment | Go to Banking, select New, Expense/Payment, then select the Other Payment tab. |
| Record a vendor payment | Go to Banking, select New, Expense/Payment, then select the Vendor Payment tab. Or go to Expenses, Vendor Bills, select the invoice, then select Record Payment. |
| Transfer funds between bank accounts | Go to Banking, New, Bank Transfer. |
| Reconcile your bank accounts | Go to Banking, select to open the bank account you want to reconcile, then select Reconcile. |
| Create recurring entries. | Go to Banking, then select to open the bank account. Select the other payment or other receipt you want to make recurring on the transaction list to open it, then select Make Recurring. |
| Deposit cash | Go to Banking, select your Cash account to open it. Select New Entry, then select Bank Deposit. |
In Sage 50 and Accounting, you need to create separate records for products and services. Accounting allows you to create stock or non-stock products. Enter stock products to track quantity and revenue; use non-stock products for items you don't need to track. Select Products & Services to create and manage your product and service records.
In Sage 50, you used the Reports menu or Report Centre to access different reports. In Accounting, access your reports from the Reporting menu. Select Reporting, then More to see a complete list of all reports.
In Sage 50, you chose a tax code when entering a transaction. In Accounting, you don’t need to maintain tax codes or set up rates. The system does this automatically. When you create a transaction, select a tax rate from the Tax Rates menu.