How to set up user-defined expenses for payroll

How to record an employer's expense on the employees' paycheques in Sage 50 Accounting.

Rename the user-defined expense

1. Log in as sysadmin in single-user mode.
2. Go to Setup, Settings, Payroll, Other Expenses.
3. Under the User-Defined Expenses section, rename the expense.
4. Choose to calculate the expense by Amount or Percentage.
5. Click OK.

Link the user-defined expense to an account

1. Go to Setup, Settings, Payroll, Linked Accounts, then User-Defined Expenses.
2. Select the accounts you want to use to track your payroll expense for Payables and Expenses.
3. Click OK.

Enable the User-Defined Expense for use on paycheques

1. In the Home window, click Employees & Payroll.
2. Right-click the Employees icon and select Modify Employee.
3. Select an employee from the list and click OK.
4. Click the WCB & Other Expenses tab.
5. In the Amount Per Period column, enter a new amount (or percentage) for the next paycheque.
6. Click Save and Close.

When issuing a paycheque, the values you entered will automatically display under User-Defined Expense. You can adjust these values if needed.