Summary
How to record travel on Box 32 on the T4 in Sage 50 Accounting.
Description
- The amount displayed in Box 32 of the T4 represents a taxable benefit for one or more trips in a prescribed zone.
- https://www.canada.ca/en/revenue-agency/services/tax/businesses/topics/payroll/benefits-allowances/housing-travel-assistance-benefits-paid-a-prescribed-zone/travel-assistance-benefits-paid-a-prescribed-zone.html
- See the 'Travel assistance in a prescribed zone - non cash' section at https://www.canada.ca/en/revenue-agency/services/tax/businesses/topics/payroll/benefits-allowances/benefits-allowances-chart.html
Resolution
Save a copy of your data as a new file
- Select File, Save As, and name the new file T4 201x Reporting (or any name you choose)
- Sage will open the new file as T4 201x Reporting (see the name in the Title bar)
Add a new payroll field
- Select Setup, Settings, Payroll, Incomes
- Rename an available field to Travel with Type as Benefit
- Check of Calc Tax and Calc CPP. See Related resources on why this is the case.
- Select Linked Accounts, Incomes and add a Linked Account for Travel
Update the employee record
- Open the Employee Record, Income tab
- Place a check mark in the Use column next to Travel
- Leave the Amount per Unit blank
Create a paycheque
- Create a new paycheque for the employee
- Date the paycheque for 12/31 and change Cheque Number to ADJ Travel (or any name you would like)
- Zero out all amounts on the paycheque
- On the Income tab, enter an amount for the Travel (listed under Other Amounts column)
- Input 0.01 into any income field that is not a benefit, e.g. Loans
- Process/Post the paycheque.
- Create another paycheque for the employee dated 12/31 and change the Cheque number to ADJ Travel 2 and input -0.01, e.g. Loans to reverse the previous income that was reported.
Process the T4's
- Select Reports, Payroll, Print T4 Slips and Summary and make appropriate selections
- On the T4 Box Options window in the Incomes section, click the drop down box next to Travel and select 32
- Continue processing the T4
- Verify the travel amount displays in Box 32 on the T4. (The Travel benefit will also display in box 14 as Employment income due to CRA regulations see additional information section below.