How do I reverse or adjust a payroll remittance payment?

• The resolution applies to Simply Accounting 2011 or before.
• Simply Accounting 2012 or after include  'Adjust Remittance' feature
  

For simply accounting 2011 or earlier:

The Pay Remittance feature does not have an Adjust or Reverse option in the journal; as a workaround you can try the following:

1. Create a backup of your company file (File, Backup).
2. Create a new General Journal entry (Miscellaneous Transactions) to reverse the original remittance entry.
3. Enter the Date you want to post the transaction on, as well as a Source. You can also enter a Description so in the future, this entry will be easy to identify.
4. Post (Process) the transaction.

The above reverses the remittance payment you posted. The amounts, however, are not put back in the Pay Remittance journal. The amounts are updated in your account balances.

If the reversal was done to update the date or cheque number and the amounts were correct, you can create a brand new transaction through the Make Other Payment journal:

1. Click on Make Other Payments.
2. Select the payroll authority you normally use to make a remittance payment.
3. Select the payable accounts in the Acct column, and fill in all the other information for the other columns.
4. Enter the correct date and cheque number and Post (Process) the transaction

If the reversal was done because the amounts were incorrect, you still need to create a new entry for recording the remittance payment with the correct balances. You can create this new entry using the Make Other Payments option following the above steps or through the Pay Remittance journal.

Important: In this case, your remittance report will give you incorrect amounts at the end of the year. Make sure you verify this report carefully before submitting the information to Canada Revenue Agency (CRA).