| | How to record credit card transactions |
| Resolution | - Open Banking, select New, then choose Bank Account.
- From Account Type, select Credit Card.
- Enter a clear account name and required details, then click Save.
- Click Add Opening Balance.
- For a positive balance with the card provider, enter Card Balance.
- If you owe money, enter Overpayment.
- Click Save and Connect Bank.
- Import transactions to reduce manual entry, ensure only cleared transactions import, keep balances current, and speed reconciliation.
- Open Financial Settings and select Chart of Accounts.
- Add a ledger account with these settings:
- Name: Credit card charges
- Display Name: As preferred for reports
- Code: Use 7000–7999, for example 7901
- Category: Overheads
- Tax Rate: Exempt
- Visibility: Keep defaults
- Open Banking. Select the credit card account.
- Click New, then choose Expense / Payment.
- To pay a vendor bill, select Vendor Payment.
- For other expenses, select Other Payment.
- Enter:
- Bank Account
- Date Received
- Amount Paid
- Ledger Account
- Detail
- Tax Rate and Tax Amount
- If needed, add lines for different ledger accounts or tax rates. Ensure the lines total equals the payment amount.
- Click Save.
- Open Banking.
- Select the credit card account. Click New, choose Expense / Payment, then select Other Payment.
- Set Paid from Bank Account to the credit card account.
- Use Method as Credit Card.
- Enter the Date Paid. Select the charges ledger in the Ledger Account, and set the Tax Rate to Exempt.
- Open Banking.
- Click New, then select Bank Transfer.
- Enter Paid from Bank Account as the funding bank.
- Enter Paid into Bank Account as the credit card account.
- Provide Amount Transferred and Date Transferred, then Save.
If your credit card connects to a bank feed, you can’t record the refund directly from the bank feed. Discard the refund from the bank feed, then enter it manually. - Record money-in refund:
- Open Banking, select the credit card account, click New, then Sale / Receipt
- Open Other Receipt, then select Enter a refund for a purchase
- Enter refund details
- Record money-out refund:
- Open Banking, select the credit card account, click New, then Purchase / Payment
- Open Other Payment, then select Enter a refund for a sale
- Enter refund details
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