▼Set up the credit card account - Open Banking, select New, then choose Bank Account.
- From Account Type, select Credit Card.
- Enter a clear account name and required details, then select Save.
▼Enter the opening balance - Select Add Opening Balance.
- For a positive balance with the card provider, enter Card Balance.
- If you owe money, enter Overpayment.
▼Optionally connect a bank feed - Select Save and Connect Bank.
- Import transactions to reduce manual entry, ensure only cleared transactions import, keep balances current, and speed reconciliation.
▼Optionally create a ledger for card charges and interest - Open Financial Settings and select Chart of Accounts.
- Add a ledger account with these settings:
- Name: Credit card charges
- Display Name: As preferred for reports
- Code: Use 7000–7999, for example, 7901
- Category: Overheads
- Tax Rate: Exempt
- Visibility: Keep defaults
▼Record payments made with the credit card - Open Banking. Select the credit card account.
- Select New, then choose Expense / Payment.
- To pay a vendor bill, select Vendor Payment.
- For other expenses, select Other Payment.
- Enter:
- Bank Account
- Date Received
- Amount Paid
- Ledger Account
- Detail
- Tax Rate and Tax Amount
- If needed, add lines for different ledger accounts or tax rates. Ensure the lines total equals the payment amount.
- Select Save.
▼Record credit card charges and interest separately (optional) - Open Banking.
- Select the credit card account. Select New, choose Expense / Payment, then select Other Payment.
- Set Paid from Bank Account to the credit card account.
- Use Method as Credit Card.
- Enter the Date Paid. Select the charges ledger in the Ledger Account, and set the Tax Rate to Exempt.
▼Transfer money to pay the credit card bill - Open Banking.
- Select New, then select Bank Transfer.
- Enter Paid from Bank Account as the funding bank.
- Enter Paid into Bank Account as the credit card account.
- Provide Amount Transferred and Date Transferred, then Save.
▼Record refunds on the credit card If your credit card connects to a bank feed, you can’t record the refund directly from the bank feed. Discard the refund from the bank feed, then enter it manually. Record money-in refund: - Open Banking, select the credit card account, select New, then Sale / Receipt.
- Open Other Receipt, then select Enter a refund for a purchase.
- Enter refund details.
Record money-out refund: - Open Banking, select the credit card account, select New, then Purchase / Payment.
- Open Other Payment, then select Enter a refund for a sale.
- Enter refund details.
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