You can use the Journals page to create new journal entries and to manage your existing entries. Editing entries You can edit a journal as long as: - The system hasn’t reconciled or cleared the journal entry
- The system didn’t migrate the journal entry from a previous accounting system
- You have full access to Accounting
- The system didn’t post the journal entry before the lockdown date
NOTE: If the system assigns the entry a date before the year-end lockdown, update the Year End Lockdown field in Settings, Fiscal Year & Accounting Method. To edit a journal entry: - Go to Adjustments, Journals, and then select the journal.
- Click Edit.
- Update the details as needed.
- Click Save.
Deleting entries Deleting a journal removes it from the list and deletes its ledger postings. You can’t delete an entry if: To delete such entries, update the year-end lockdown in Accounting Dates and Financial Settings. To delete a journal entry - Go to Adjustments, Journals and locate the journal. Use the search box or date range if needed.
- Click Delete.
- Click Yes to confirm.
To reverse a journal entry If you can’t delete an entry but need to remove its effect, reverse it. This keeps the original and its reversal for records. - Go to Adjustments, Journals, and open the journal.
- Click Reverse.
- If needed, update the details.
NOTE: If the original was an error, keep the same date and lines. Consider changing the reference to "Reversal. - Click Save.
To copy a journal entry If you created a journal and you need to post another with the same details, you can copy the original journal. - Go to Adjustments, Journals, and select the journal.
- Click Copy.
- Update the new journal details as needed.
- Click Save.
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