Use the payroll advances and loans account in the chart of accounts to update the historical gross income for each employee. This update only applies to the current calendar year's gross pay and won't affect totals from previous years.

Enter the Opening Balance for the Chart of Account

1. Go to Setup, Setup Guide.
2. Select Accounts.
3. Locate the Advances & Loans Account.
4. Adjust the Opening Balance.

Enter the Historical Amounts for the Employees

1. Go to Employees & Payrolls in the left navigation panel.
2. Select an Employee from the Employee list.
3. Go to the Incomes tab.
4. Enter the desired Historical Amounts for Advances.
5. Repeat for all employees.

How to set up the payroll YTD amounts