Forms used to print W2s, 1095s and 1099s

Sage 100 includes "print and sign" tax forms functionality for payroll tax forms using Federal and State Tax Reporting. This feature eliminates the need for some pre-printed forms — allowing you to print on plain paper instead.

IRS regulations requirement

Print employee copies of Form W-2 (Copies B, C, and 2) on perforated paper.
Print Form 1099 (except Copy A) on perforated paper.
Provide individual filing instructions to each employee (IRS: About Form W-2 and the IRS: About Form 1099).
Sage Checks and Forms offer these plain paper forms in the required perforated format.

▼ W2/W3

Federal W-2 (Copy A) = Print to Plain Paper
- You can't print the Federal W2-SSA copy on perforated paper
- The W-2 Copy A prints two employees per page
Federal W-3 = Print to Plain Paper
- You can't print the Federal W3-SSA copy on perforated paper
- Don't print the Federal Copy A and W-3 forms on pre-printed forms with red ink
- Sage 100 requires Blank four-part perforated paper for the 4/page copies
State - Copy 1
- Prints four employees per sheet
- The system prompts to print to Blank four-part perforated
- Contact the State agency for their specific W-2 printing/perforation requirements
Employee W-2 (Copy B, C and 2-Copy 2s)
- Blank 4-part perforated paper
- Print the recipient instructions to plain paper from within the 1099 eFiling viewer screen
Employer W-2 (Copy D)
- Print to Plain Paper or Blank four-part perforated
- Prints four different employees per sheet

▼ 1095B/1095C

Employee 1095-B - Blank Full page w/instructions on back
Employee 1095-C - Blank Full page w/instructions on back
The U.S. government accepts plain paper for Forms 1094 and 1095 Federal and Employer copies
Aatrix prints the employee's address in alignment with the existing W-2 envelope. This is true for both of the 1095 forms

▼ 1099/1096

Federal 1099 NEC = (Copy A)
- Prints three different recipients/page.
- The U.S. government accepts the Printing of Aatrix alternate forms on Plain/Blank paper.
Federal 1099 MISC, DIV, INT = (Copy A)
- Prints two different recipients per sheet.
- The U.S. government accepts the Printing of Aatrix alternate forms on Plain/Blank paper.
Federal 1096 Form
- Approved for Plain/Blank paper printing.
Other Copies of 1099s -
- Sage 100 requires Blank four-part perforated paper for the 4/page copies
State 1099 = (Copy 1)
- Prints four different recipients per sheet. Use the Blank 4-part perforated paper
- Contact the State agency for specific 1099 printing/perforation requirements
Recipient 1099
- Federal Copy, Copy B for Recipient, two Copies Form 2 for recipient to file with state/local return)
- Prints one recipient per sheet on a Blank 4-part perforated form
- Print the recipient instructions to plain paper, from within 1099 eFiling viewer screen
Payer 1099 (Copy C)
- Prints four different recipients per sheet on Plain Paper or a Blank four-part perforated sheet
State 1096
- Print to plain paper.
- Contact the State agency for their specific 1096 printing/perforation requirements. Not all states require the 1096 form.

Sage Forms Division provides Perforated paper with and without the instructions on the back and provides envelopes with or without self-sealing options.
Sage Checks and Forms, or call 800-617-3224.

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