Sage provides default information on the form, but you must customize the format to add any company-specific items. Any payroll taxes that need to print on the W-2 form will print automatically. Adding taxes to any of the boxes below can cause tax amounts to show incorrectly. Modify the forms - Go to Payroll, Tools, Modify Forms, W-2 Forms.
- The Amounts tab settings determine the box information on the forms. Each numbered box corresponds to a box on the W-2 form. Many of the boxes prefill with commonly used values. Only change these prefilled fields if you want to clear the default value or use a formula. In the remaining boxes, you can click Pays, Deducts, Fringes, or Formulas to select the correct ID.
Boxes - Box 1: Wages, tips, and other compensation
This field prefills with Federal Taxable. This is a total of all wages, prizes, and awards to the employee during the year. - Box 2: Federal Income Tax Withheld
This field prefills with the Federal Income Tax Withheld. This is the total amount of federal income tax withheld from the employee's wages for the year. This amount is based on the number of exemptions claimed by the employee on their W-4 form. - Box 3: Total Social Security Wages
This field prefills with the Total Social Security Wages. This amount is the total wages paid (before payroll deductions) subject to employer Social Security Tax. - Box 4: Social Security Tax Withheld
This field prefills with the Social Security Tax Withheld. This amount is the total of the FICA tax withheld from the employee. - Box 5: Medicare Wages and Tips
This field prefills with the wage amount that’s subject to Medicare tax. - Box 6: Medicare Tax Withheld
This field prefills with the amount of Medicare Tax Withheld from the employee. - Box 7: Social Security Tips
Report social security tips: Click Pays, Deducts, or Fringes to select an item used to track year-to-date social security tips. You can also click Formulas to select a formula to calculate social security tips. - Box 8: Allocated Tips
Report allocated tips: Click Pays, Deducts, or Fringes to select an item used to track year-to-date allocated tips. You can also click Formulas to select a formula to calculate allocated tips. - Box 9: Advance EIC Payment
Accept the prefilled EIC Payment, click Formulas to select a formula, or clear the box so nothing prints. You can click Default to reset this item back to the original default value. - Box 10: Dependent Care Benefits
Report dependent care benefits: Click Pays, Deducts, or Fringes to select an item used to track year-to-date dependent care benefits. You can also click Formulas to select a formula to calculate dependent care benefits. - Box 11: Nonqualified plans
Report section 457 non-qualified plans: Click Pays, Deducts, or Fringes to select an item used to track year-to-date non-qualified plans. You can also click Formulas to select a formula to calculate non-qualified plans. The amounts entered in these boxes appear as separate amounts in the magnetic media. They're summed on printed W-2s. - Box 12a through e: Codes
Use these boxes to code income. To associate the year-to-date amount in this box with a W-2 code, enter a letter for each amount. If you leave the code blank, nothing prints in the corresponding W-2 position. - Box 14: Other
The lease value of a vehicle provided to your employee and reported in box 1. Report it here or in a separate statement to your employee. You can also use this box for any other information you want to provide your employee. For example, union dues, payroll savings, life insurance, or employee pension. Visit the Year-end Center Video tab to view videos that cover step-by-step instructions to complete year-end tasks.
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