This solution will affect both the A/P account balance and the unpaid invoices with no data inconsistency.

1. A/P account balance needs adjusting
   • Either one or more vendor invoices are unpaid
   • One or more vendor invoices aren’t posted ​​​​​​​
2. Use the Vendor Aged report to check the unpaid invoices in the system
3. A paid invoice is showing as an unpaid invoice
   • Pay using the payment journal
   • Void in the purchase journal
4. An invoice is missing
   • Create the invoice if it doesn’t exist
   • If you’ve paid the invoice, void the payment

 NOTE: This solution will affect both the A/P account balance and the unpaid invoices with no data inconsistency.

1. Prepayment account balance needs adjusting.
   • One or more vendor prepayments are outstanding
   • One or more vendor prepayments are missing
2. Use the Vendor Aged report to check the outstanding vendor prepayments.
3. A vendor prepayment incorrectly marked as outstanding.
   • Apply to an invoice or to itself in the payment journal
4. A vendor prepayment is missing.
   • Create it in the payment journal if it doesn’t exist
   • If you’ve applied the prepayment, void the payment

 NOTE: The updated accounts are the A/R account balance and the unpaid invoices accounts. There will be no data inconsistency.

1. The A/R account balance needs adjusting
   • One or more customer invoices are unpaid
   • One or more customer invoices are missing
   • View the Customer Aged report to check the unpaid invoices
2. ​​​​​​​ A paid invoice is showing as an unpaid invoice
   • Paid the invoice using the receipt journal
   • Voided the invoice using the sales journal
3. An invoice is missing
   • Create the invoice if it doesn’t exist
   • If you’ve paid the invoice, void the receipt

 NOTE: The customer deposit account balance and the outstanding deposit account are both affected. There will be no data inconsistency.

1. The deposit account balance needs adjusting.
   • One or more customer deposits are outstanding or missing
   • Use the Customer Aged report to check the outstanding customer deposits
2. A customer deposit incorrectly marked as outstanding.
   • Apply the deposit to an invoice or to itself using the receipt journal
3. A customer deposit is missing.
   • Create the deposit in the receipt window if it doesn’t exist
   • If you’ve applied the deposit, void the receipt

 NOTE: This will affect both the vacation payable account balance and the vacation owed for the employees​​​​​​​​​​​​​​.

1. The vacation payable account balance needs adjusting.
   • One or more employees’ vacation-owed amount is inaccurate
2. Generate an employee summary report to check employees’ vacation-owed amounts.
3. Fix the vacation owed amount for one employee.

1. The linked account is an inventory-linked asset such as account 1540.
   • Create a new account number such as 1541 or the next available number
   • Post to that account instead

 NOTE: As an option, you can work with an accountant who has access to the Accountants Edition, which allows posting to linked accounts.